Events Coordinator

Event Coordination:

• Understand the specific needs of clients and propose customized solutions, while respecting the operational realities of all hotel departments.
• Prepare event details and communicate all necessary information to the relevant teams through function meetings.
• Participate in site inspections and lead pre-event meetings (pre-convention).
• Inspect venues before groups arrive to ensure smooth event execution.

Client Relations:

• Maintain continuous and professional communication with event organizers.
• Plan logistical details with organizers, including menus, rooms, technical equipment, activities, and external vendors.
• Respond to special group requests with proactivity and creativity.

Administrative Management:

• Configure groups in the reservation system, including rates, rooms, charge distribution, etc.
• Handle invoicing for each group.
• Document and archive all important elements related to each event.
• Perform other related duties as assigned.

Internal Communication:

• Ensure excellent coordination among all departments to guarantee a seamless client experience.
• Act as a facilitator for team managers during complex events.
• Actively participate in sales team meetings and internal communication initiatives.

Professional Qualifications:

• Proven experience in a similar role within the hospitality, tourism, or events industry.
• Experience in the tours and travel sector is a definite asset.
• Fluency in both French and English, with excellent verbal and written communication skills.
• Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint).

Personal Skills:

• Exceptional interpersonal and communication skills.
• Highly organized with strong planning abilities.
• Strong leadership, autonomy, and creative problem-solving skills.
• A dedicated team player with a dynamic and professional attitude.
• Strong commitment to providing excellent customer service.

• A work environment in the great outdoors that won't even make you feel like you come home to work every morning.
• The chance to grow with friendly, welcoming, charming, caring colleagues and more (the list goes on).
• The possibility of having a cheap accommodation in the village of Saint-Michel-des-Saints (less than 15 minutes by car).
• Free access to several activities offered on site during your free time.
  • In all seasons: the swimming pool & baths area
  • In summer: canoe, kayak, pedal boat, paddleboard
  • In winter: cross-country skiing, snowshoeing, skating, tubing...
• The opportunity to enjoy the activities at a lower cost with a discount exclusively for our employees.
  • In summer: watercraft, pontoon, rowboat, ATV, fatbike, pond fishing
  • In winter: snowmobile, dog sledding, fatbike, ice fishing
• A little bit hungry about working hours? No worries, we also offer you a discount at the restaurant and bistro on site at the Auberge.
• Discounts for family and friends at Auberge du Lac Taureau and an employee discount at all Ôrigine Artisans Hôteliers hotels. 

Do you want to live this completely out of the ordinary experience with a warm and dynamic team? All you have to do is send us your CV! We look forward to meeting you, and who knows, welcoming you to our great family!